From April 6th 2026, employers will be required to keep detailed records of annual leave and holiday pay for at least six years. This change is part of the government’s wider update to working time and holiday pay regulations, and it places a new level of responsibility on businesses.
Holiday entitlement and pay have always been areas where errors can easily occur. When records are incomplete or scattered across spreadsheets, inboxes and payroll notes, it becomes difficult to prove what was accrued, what was taken and how pay was calculated. The new rules mean that businesses will need a reliable way to track this information and retrieve it quickly if a query or dispute arises.
At Altum HR, we support organisations through these changes with a comprehensive employee management system that makes leave tracking clear, accurate and easy to maintain.
A clearer way to manage leave
Our platform gives employers a single place to record and review everything related to annual leave. Instead of relying on manual processes, the system provides a structured view of:
- Annual entitlement
- Leave booked and leave remaining
- Pending requests
- TOIL balances
- Adjustments
- Approval history
- Duration calculations for both FTE and actual days
This creates a transparent record that is simple for managers to oversee and straightforward for employees to understand.
Why this matters for the 2026 record‑keeping duty
The upcoming requirement means employers must be able to demonstrate:
- How much leave an employee accrued
- How much leave they took
- When leave was approved
- How holiday pay was calculated
- Any adjustments or TOIL used
Our system automatically stores this information in a clear, consistent format. Everything is recorded at the point of action, which removes the risk of missing data or incomplete audit trails. If a question arises months or even years later, the information is already there.
Strengthen your HR processes with support from Altum HR
If your organisation wants a smoother, more reliable way to manage leave and prepare for the 2026 changes, we can help. Our team provides full onboarding, training and ongoing support to integrate the system into your business so it aligns with the way you work.
Want to see how the platform could work for you? Book a consultation with our team.
